New Anglia Investment Appraisal Committee

Meeting Minutes (Unconfirmed)

29 January 2020

Present:

Committee Members

Alan Waters (AW)

Norwich City Council

Sandy Ruddock (SR)

Scarlett and Mustard

David Ellesmere (DE)

Ipswich Borough Council

Andrew Proctor (AP)

Norfolk County Council

Dominic Keen (DK)

High Growth Robotics

Tim Whitley (TW)

Martin Williams (MW)

(By Phone)

In Attendance

Rosanne Wijnberg (RW)

New Anglia LEP

Chris Dashper (CD)

New Anglia LEP

Iain Dunnett (ID)

New Anglia LEP

ACTIONS

Welcome from the Chair

David Ellesmere welcomed everyone to the meeting.

Apologies

Apologies were received from Lindsey Rix

Declarations of Interest

None

Minutes of previous meeting (29 November 2019)

The minutes of the previous meeting were approved by the committee.

Growing Places Fund Horizon Paper (Confidential)

Iain Dunnett (ID) took the Horizon paper as read. The pipeline remains positive but projects do continue

to take time to mature sufficiently to require a funding decision by the IAC and/or LEP Board

Growing Business Fund Programme Performance Report

6.1

Growing Business Fund Project approvals

6.2

Small Grant Scheme project approvals

The monthly GBF report and accompanying appendices were reviewed by the Committee with no

questions.

CD noted that the GBF scheme remains quiet with few new applications coming forward. A reasonable

pipeline exists but with some technical issues to be resolved, including several requiring planning

permission before being considered for funding.

The SGS programme continues to perform well, with demand for grants of up to £25k remaining strong.

The programme continues to run around one quarter ahead of the forecasts.

Page 1 of 2

Innovative Projects Fund Performance Report

The quarterly IPF report was reviewed by the Committee with no questions.

CD provided a brief update on the 2019 IPF round, which had received 37 applications for funding

totalling more than £3m requested. Around 16 projects had been identified as supportable by both the

LEP Executive and the consultants on their initial review in terms of meeting the criteria and objectives of

the programme. The full review and appraisal of projects was underway in line with the timeline of the

projects being considered by the panel in March 2020.

Growing Places Fund Grant: L’arche- Confidential

ID presented a paper for a grant of £150k towards a project in Ipswich to support those with disabilities

back into employment.

IAC decision: Support grant request at £150-£200k.

Growing Places Fund Loan: Hempnall Housing- Confidential

ID presented the request for a loan for a housing development in Hempnall.

IAC decision: Decline request for loan funding of £1.85m

Growing Places Fund: Investment Introductory paper- Confidential

Iain Dunnett presented an introductory paper on a potential investment.

The IAC noted the content of the paper.

Any Other Business

None

Page 2 of 2

Item 6 - Growing Places Fund Performance Report

Programme Overview - What is the Growing Places Fund?

• Programme duration under Growth Deal funding: 2015 - 2021.

• Value: £35m. This is the £35m Growing Places Fund element of the Growth Deal. Completed projects date back to previous funding from 2012.

• Invested £22.7 million loan capital in region’s infrastructure, sectors and growth locations. £12.5 million of grants provided to projects demonstrating

significant regional or local economic benefit.

• Contribution to the Economic Strategy: The fund has leveraged £140m of public investment and £147m of private investment, created 1475 new jobs, 468

new homes, created 18,703 square metres of industrial space, provided premises for 112 new businesses to be created, supported 35 capital build projects,

and 6 sector developments in the private and public sector.

What is the Overall Programme Status?

Amber

Loans position

See separate update on MSF.

Amber

Grants position

Recent grant offers all issued, grant payments underway where eligible costs incurred.

Outputs

Green

Output delivery on profile.

achieved

What is our financial position?

Financials (£ millions)

Actual

ual/Forecast

Forecast

Total

Financial Year

2015/16

2016/17

2017/18

2018/19

2019/20

2020/21

Brought Forward

0.000

2.729

4.415

1.525

4.980

Repaid

0.000

2.088

1.597

1.031

2.000

6.342

13.058

Gov Allocation

7.967

4.092

2.790

3.720

6.646

28.935

Spend [Act/Fcst]

-7.967

-3.451

-2.701

-7.641

-2.265

-2.982

-27.007

Carried forward

0.000

2.729

4.415

1.525

4.980

14.986

What is our contribution to the Economic Strategy?

Programme performance to date

Outputs - cumulative from April 2012 to Quarter 3 2019

Actual to date

New homes built

468

New jobs created

1,475

Industrial Space created (m2)

18,703

New businesses created through provision of premises

112

Capital Build projects supported

Sector Developments supported

Match Funding - Public (£m)

140

Match Funding-Private (£m)

147

Total Match (£m)

287

What is the Project Status?

Current status of all projects.

Overall status

Purple

Red

Amber

Green

Blue

Please see RAG Rating for full project

Pipeline

At risk

Claim stage

Live

Complete

Total

list.

Change

-1

What are the next steps?

Continue developing pipeline of future loan applications.

Ensure payback returns contribute to a revolving loan fund development.

Growing Business Fund Performance Report - January 2020

Programme Overview - What is the Growing Business Fund?

Launched in April 2013, the Growing Business Fund provides grants for businesses to enable growth, an increase productivity and job creation.

Capital grants between £25,000 and £500,000 are provided at up to 20% of project costs for SMEs, with an enhanced rate for small businesses located in an Assisted Area (until 2021).

Funding for the Growing Business Fund is provided on an annual basis by the LEP's Growth Deal.

The fund is accessed through the New Anglia Growth Hub with Due Diligence undertaken by Finance East and agreed by the monthly GBF panel meetings as required .

What is the overall Programme Status?

Finance

Green

Since the autumn there has been an increase in the number of applications coming forward, these are now being progressed quite quickly to panel

Outputs

Green

Based on recent grant applications, reduced spend and pipeline, the scheme will will only just reach its current targets for the year 2019/20.

Delivery

Green

We now have a healthy pipeline of applications, current projects and historic approvals which will help to ensure that performance picks up in 2020/21.

What are our key updates?

Participant SMEs of the Scale Up New Anglia programme are being offered a range of support including applications to GBF (where appropriate).

This is still the LEP flagship grant scheme with many enquiries, however, due to economic uncertainties, we are seeing requests for funding for smaller less ambitious projects actually submitted.

Due to a slowing down the number and value of applications to panel is reducing, three in October totalling £250,000 and two November £127,000.

Of our 2019/20

£4.121m budget, 16 applications, were carried over to this financial year 14 have been paid and 2 applications have withdrawn.

What is our financial position?

Financials (£ million)

Year

2013 to 2016

2016/2017

2017/2018

2018/2019

2019/2020

2020/2021

Total

Profile Spend (£m)

£12.000

£3.536

£3.050

£5.096

£4.121

£2.790

£30.593

Actual Spend (£m)

£11.999

£3.001

£3.049

£4.764

£2.463

£25.276

Remaining Spend (£m)

£0.001

£0.535

£0.001

£0.331

£1.658

£2.790

£5.316

2019/2020 Expenditure Profile

Q1-19/20

Q2-19/20

Q3-19/20

Q4-19/20

Quarterly Forecast

£1.030

Quarterly Spend

£0.963

£0.631

£0.554

£0.315

Variance

£0.067

£0.399

£0.476

£0.715

What is our contribution to the Economic Strategy?

Actual to end of

Outputs April 2019 to March 2020

Target

Monthly Change

Shortfall

Notes

January 2020

Value of grants approved

£4,121,000

£1,113,953

£0

£3,007,047

Value of private sector match approved

£16,484,000

£5,171,160

£0

£11,312,840

Number of New Jobs to be Created

206

135

Value of grants claimed

£4,121,000

£2,462,739

£314,910

£1,658,261

Private sector match funding drawn down

£16,484,000

£11,091,136

£1,852,055

£5,392,864

Number of New Jobs Created

206

190

What is the project status?

The following table shows grants approved by sector since the start of the programme in 2013/14

Number of

Projects

Grants

Private

Total Project

Jobs to be

Sector

Approved

Match

Costs

Created

A - Agriculture, Forestry and Fishing

235,899

1,018,543

1,254,442

58.0

B - Mining and Quarrying

100,000

1,654,600

1,754,600

10.0

C - Manufacturing

129

14,300,026

92,094,168

106,394,194

1556.5

E - Water supply, sewerage, waste management and remediation activities

274,000

1,174,000

1,448,000

26.0

F - Construction

1,136,486

5,514,740

6,651,226

144.5

G - Wholesale and retail trade; repair of motor vehicles and motorcycles

2,829,816

52,382,892

55,212,708

386.0

H - Transportation and Storage

666,992

3,275,957

3,942,949

90.0

I - Accommodation and Food Service Activities

372,000

2,342,138

2,714,138

45.5

J - Information and Communication

717,700

3,537,616

4,255,316

74.0

K - Financial and Insurance Activities

30,000

79,425

109,425

3.0

L - Real Estate Activities

100,000

232,500

345,000

10.0

M - Professional, Scientific and Technical Activities

2,459,931

15,317,782

17,777,713

264.6

N - Administrative and Support Service Activities

2,145,771

11,440,136

13,585,907

251.0

P - Education

20,000

102,191

122,191

4.0

Q - Human Health and Social Work Activities

31,580

126,320

157,900

3.5

R - Arts, Entertainment and Recreation

502,921

3,159,776

3,662,697

55.5

S - Other Service Activities

320,000

4,737,413

5,057,413

32.0

Total

260

26,243,122

198,190,197

224,445,819

3014.1

What are the next steps?

The LEP is working with delivery partners, to ensure that the scheme has a greater focus on business growth and productivity.

As part of the marketing Action Plan a number of case studies have been commissioned and the growth hub website revamped, plus new literature and banners for launched in January 2020.

Innovative Projects Fund - 2018 Projects Call

Programme Overview - What is the Innovative Projects Fund

The Innovative Projects Fund is a revenue grant programme that provides funding towards innovative projects to support the delivery of the themes and activities identified in the

Economic and Local Industrial Strategies. The first call of the Innovative Projects Fund was made in October 2018 with a remit to facilitate innovative projects supporting economic

growth and the delivery of the Economic Strategy utilising revenue from the Enterprise Zone Pot C.

What is the Overall Programme Status?

6 out of the 7 projects have signed Offer Letters. All 6 projects with signed Offer Letters are now in the delivery phase and in the process of

Overall:

Green

claiming their allocations.

Delivery:

Green

6 out of 7 projects are now in their delivery phase.

Profiled total spend to the end of Quarter 3 was £100,372. Actual total spend to the end of the Quarter 3 was £78,754.45. A further £20,000 was

Spend:

Amber

paid to NUA in January 2020 bringing total spend to date to £98,754.45.

Outputs:

Green

No accumulated outputs were forecast by the end of quarter 3.

What are our Key Updates?

•There are now 7 projects under the 2018 call of the Innovative Projects Fund with a combined allocation and commitment of £539,531.

•The value of claims for Quarter 3 was £34,973.83. The Building Supply Chains Project claimed £2,474.38 and the Building the Year-long economy project claimed £32,499.45.

•Profiled Spend to the end of Quarter 3 was £100,372. Actual Spend to the end of Quarter 3 was £78,754.45.

•NUA was paid an upfront amount of £20,000 in early January 2020 for its Connecting Creative Capital Project. This now brings actual spend to date for the IPF to £98,754.45.

•Local Authority match funding of £40,509.62 has been recorded. Private Match Funding of £33,775.35 has been recorded. Total match funding of £74,284.97 has been recorded up

until the end of quarter 3.

•To date, 4 part time jobs have been created, 10 jobs have been safeguarded and 25 businesses have been supported.

•For information, a late claim of £21,876 for Quarter 3 has been submitted by the Cornhill Project and will be paid in Quarter 4.

What is our Financial Position?

Financials (£ million)

Forecast

Actual

Forecast

Financial Year

2019/20

2020/21

2021/22

Brought Forward

0.000

0.369

0.148

LEP Allocation

0.540

0.000

Spend [Act/Fcst]

0.170

0.099

0.221

0.148

Committed

0.170

0.072

0.221

0.148

Carried forward

0.369

0.148

0.000

2019/20 Expenditure

600,000.00

500,000.00

400,000.00

300,000.00

200,000.00

100,000.00

Q1-19/20

Q2-19/20

Q3-19/20

Q4-19/20

20/21

21/22

Axis Title

Qtrly Forecast

Qtrly Claims

Available IPF

What is our contribution to the Economic Strategy?

Quarter/ year:

3 (Oct - Dec) 2019

Programme Target

Outputs - cumulative from April 1st to 31st December 2019 (Quarter 3)

Actual to date

to 2020

Number of Direct Full-Time Jobs Created

High Value Jobs created

Number of Jobs Safeguarded

Number of businesses created

Number of Businesses Supported (at least 12 hrs of support)

Number of Learners

Number of businesses created

Number of part time jobs created

What is the Project Delivery Status?

Building Supply Chains - NCC: This project made a claim for Quarter 3 totalling £2,474.38, bringing its total claim to £22,000 (full grant award has now been paid). NCC in partnership

with Vattenfall and the Chambers of Commerce have held a further 2 Supply Chain workshops for local business. The project has provided 25 businesses with at least 10 hours of

support each. Public match funding of £5,298.39 and private match funding of £20,220.35 has been spent to date.

The Ipswich Cornhill Action Plan- Ipswich Central: A late claim of £21,876 has been submitted for Quarter 3 and will be paid in Quarter 4.

Growing the Year-Round Economy - Visit East of England: This project made a combined claim for quarters 1 and 2 totalling £32,499.49. Accommodation and event ticketing has

been now built into the website, VEE is now linking with Greater Anglia, Stenna Line and other transport providers. VEE will now start promoting the new website to the public, promoting

the free listings to businesses and services, and building the business and consumer mailing lists.

The Catapult - The Catapult Network: The project has been delayed pending the appointment of the Innovation Manager for the ORE Catapult. The new post holder, Andy Hoyland

based at Orbis Energy in Lowestoft started on 1st January 2020.

Norfolk & Suffolk Offshore Wind Competitiveness Positioning Programme - GYBC: The project has been delayed somewhat pending the appointment of SCC's Business

Development Manager and the Offshore Wind Marketing Manager. These posts have since been filled (February 2020) The project has incurred some expenditure via Offshore Wind /

promotional events.

Fit for Nuclear - SCC: This project has now met the conditions of the IAC's Innovative Projects Fund Offer. £118,000 has been approved. The project will now be led by West Suffolk

College. The project will commence ASAP after receipt of a signed Offer Letter.

Creating Creative Capital - NUA: This project was re-approved by the IAC in October 2019. The project has submitted a signed offer letter and has claimed £20,000 to kick start the

project.

What are the Next Steps?

A 2019/20 Call of the IPF Programme, with a budget of £1.5million, closed on 20th December 2019. 37 applications were received with a total ask of £3,095,196. The applications have

a total projects value of £6,790,048. The applications have been appraised and shortlisted by external consultants 'Hewdon'. A report highlighting the recommendations for the approval

and rejection of projects will be made available for the IPF Panel on Wednesday 11th March 2020.

The Programmes Case Worker for the IPF Programme is working with Project Leaders of the 2018 project call to ensure claims and associated monitoring reports are received for

Quarter 4.

New Anglia Local Enterprise Partnership

Investment Appraisal Committee

Wednesday 25^th March 2020

Agenda Item 9

Growing Places Fund: Wolsey Theatre, Ipswich. Grant Application.

Author: Iain Dunnett

Summary

The Wolsey Theatre in Ipswich is currently undergoing a dramatic redesign of its immediate

environment into a much-improved public realm and is upgrading the theatre facilities. The

theatre has applied for a grant of £225,000 from the Growing Places Fund.

Recommendation

The committee is recommended to offer a maximum grant of £225,000 towards the cost of

refurbishment of the New Wolsey Theatre in Ipswich as part of an improved public realm project

in the area. The figure to be reduced to the amount required to complete the total funding

package if all outstanding funding is secured.

Background

The Wolsey Theatre is located on Theatre Square which is a prominent but neglected site on

the north western gateway into Ipswich town centre. Its development provides a genuine

opportunity to reconnect the communities and businesses of the Norwich Rd corridor with the

town centre through the regeneration of what was once a town focal point.

The new development consists of a redesign of Theatre Square, the creation of a new build

community space, and the refurbishment of the New Wolsey Theatre front of house area. This

project represents a £2.85m investment in Ipswich. The project will see an increase in visitors

and participants to the New Wolsey of 14,500 to a total of 112,000 by 2022/3.

It is hoped that the development will facilitate wider interest in the location, much of which is

owned by Charterhouse and has great potential for development as residential, workspaces,

and car parking. The scheme is the first phase of development plans for a strategically

important area of central Ipswich.

The partnership behind this development consists of Charterhouse PLC / Peter de Savary, Arts

Council England, Ipswich Borough Council and the New Wolsey Theatre.

The development of the New Wolsey Theatre and its environs represents a significant

contribution to the Culture Drives Growth 2016-22 Cultural Strategy developed by the LEPs

Cultural Sector Board.

Key Financial Considerations

Costs and funding sources

The total cost of the scheme is £2.85 million, and the applicant is seeking a £225,000

grant from the LEP.

Confirmed Funds

•

£2.1 million support from Charterhouse PLC

•

£395,000 support from Arts Council England

•

£5,000 support from Ipswich Borough Council

• Secured Funds to date total - £2,500,000

Yet to be secured

• Suffolk County Council - £30,000

• Theatre Staff fundraising - £20,000

• Garfield Weston Foundation - £30,000

• Clore Duffield Foundation - £30,000

• Bradbury Foundation £20,000

• Wolfson Foundation £20,000

• Remaining to raise (including this bid) - £375,000

Sustainability - The Wolsey is currently well supported through Arts Council England as a

National Performing Organisation (NPO). Alongside this Ipswich Borough Council and Suffolk

County Council commit revenue funding support for the theatre. This is in addition to revenue

created by performances at the theatre

LEP intervention - The public private collaboration expressed by this development is fertile

ground for the use of LEP funding. The development is consistent with other similar projects

supported by the LEP such as the National Writers Centre in Norwich and the Newmarket

Home of Horse Racing.

Eligibility for LEP support - The development is eligible for a grant from the Growing Places

Fund. The organisation is a registered charity and is legally constituted so that it can receive

funds from the LEP.

State aid - A grant would be compliant under State Aid General Block Exemption Regulation

53 (Aid for Culture and Heritage Conservation).

Timeline - The public realm development is currently underway and the theatre refurbishment

will proceed from mid-2020 and be completed by the end of the year.

Link to the LEPs Economic Strategy and Local Industrial Strategy

The development is located in a “LEP priority place” and the sector focus is ‘digital creative’ and

‘creative and cultural industries’.

Outcomes

•

2022/23 - The scheme will deliver 5 FTE direct jobs.

•

2022/23 - Resident associate performing companies will create a further 15 indirect

FTEs.

•

2020-23 - 9 apprenticeships and 30 technical theatre traineeships.

2023-27 - 15 apprenticeships and 60 traineeships.

• This scheme provides associated creative companies with space that will enable them

to grow their programmes of work and increase their turnover.

• The development will build on the successful Start East business support programme,

which supported over 350 creative enterprises over 3 years.

• The project will see an increase in visitors and participants to the New Wolsey of 14,500

to a total of 112,000 by 2022/3.

Risks

The overarching key risks are;

• Without funding from the New Anglia LEP this project may fail to secure the level of

funding required for the project which may see the refurbishment of the theatre and the

completion of the wider scheme slowed in its delivery.

• New Wolsey will continue to operate at its current levels of activity taking longer to

realise its full potential.

• Failure to secure identified grants and other funding sources leading to halted or slower

project development.

• Unsustainable running costs.

Recommendation

The committee is recommended to offer a maximum grant of £225,000 towards the cost of

refurbishment of the New Wolsey Theatre in Ipswich as part of an improved public realm project

in the area. The figure to be reduced to the amount required to complete the total funding

package if all outstanding funding is secured.

New Anglia Local Enterprise Investment Appraisal Committee

25^th March 2020

Agenda Item 12

Innovative Projects Fund - Tender Approval for Culture Drives Growth Project.

Author: Tanya Nelson

Summary:

On 11^th March the Suffolk County Council led project ‘Culture Drives Growth’ was awarded

£15,000 from the 2019 call of the Innovative Projects Fund subject to the approval of the

Consultant Tender Brief by the IAC on 25^th March 2020. The Brief is herewith attached as

Appendix 1 to this paper.

Recommendation:

The Committee is recommended to approve the Tender Brief for the appointment of

consultants for the ‘Culture Drives Growth Project, attached as Appendix 1 to this paper.

Background:

On 11^th March 2020, the Innovative Projects Fund Panel considered 38 applications that came

in through the 2019 Call of the Innovative Projects Fund. At this meeting 18 projects were

approved, and 4 projects were deferred for potential underspend from the 2019 programme

(pending further development). The remaining 16 projects were rejected as unsupportable.

One of the approved projects, the ‘Culture Drives Growth Project’ was supportable for a

reduced offer of £15,000 to match the cash contribution from the Arts Council England. The

award was subject to the following conditions:

That the consultants chosen to lead the study are appointed through a suitable

open tender process.

Confirmation that the match funding from the Arts Council England is in place and

details of how the ‘support in kind’ will be evidenced.

That the Investment Appraisal Committee approve the Tender Brief for the

appointment of consultants prior to its publication at its meeting on 25^th

March (to meet the project’s timeframe for delivery).

The Innovative Projects Fund Panel understood that the grant awarded was less than the

requested amount and discussed options as to how the project might proceed going

forward. These options included; identifying another source of funding to meet the shortfall,

reducing the scope of the project and/or identifying consultants to undertake the study at a

reduced rate.

The Culture Board needs to buy in capacity and external expertise to develop a ‘future-proof’

operating structure and a comprehensive strategic plan to drive continued culture-led growth.

The Culture Board want to work with a consultant team to:

• Develop a sustainable Culture Board, to drive growth.

• Create an economic data pack to inform and measure the work delivered by partners.

• Refresh the Strategy, establishing a ten-year vision, with a comprehensive delivery plan,

reflecting their role in placemaking, inward investment, skills and inclusive growth.

• Build on the success of the StartEast project.

Following feedback from the IPF Panel, the Culture Board agreed to reduce the scope of the

project as outlined below:

• Remove the requirement for the data pack to be Open Source - this is an expensive

exercise.

• Remove the requirement for the data pack to have an ongoing management plan.

Instead the board will require that the metrics used are shared so that if they wish to

continue to update them they can.

• Remove the requirement to secure funding for StartEast Phase 2 and to submit and

prepare 5 bids. This will be replaced with the development of a suite of tools to attract

funding.

The reduced scope of the project is reflected in the ‘Culture Drives Growth’ Consultant

Tender Brief attached as Appendix 1.

The Culture Board has been planning a full and open tender process in line with SCC

Procurement. The Culture Board plan for the tender to go live on 26^th March.

The Project Lead has confirmed that the Arts Council England Funding is in place and a copy

of the Offer Letter has been received by the Programmes Team Caseworker at New Anglia

LEP. The Programmes Team is satisfied that the ‘evidence in kind’ will be provided to an

acceptable standard.

Recommendation:

The Committee is recommended to approve the Tender Brief for the appointment of

consultants for the ‘Culture Drives Growth Project, attached as Appendix 1 to this paper.

Culture Drives Growth

Specification

Suffolk County Council, on behalf of New Anglia LEP Culture Board

1. Introduction

The New Anglia LEP Culture Board works collaboratively to build the cultural economy in the East. The Board

provides a focus for decision making and leadership regarding cultural issues, opportunities, strategies,

programmes and projects.

The Board started in 2011 and has successfully developed and delivered a range of initiatives including Look

Sideways East - building cultural tourism ( 2014 - 2020), StartEast - building the cultural economy (2016 - 2019) and

Collaboration, Place Change - transforming leadership (2020 - 2022).

1.1. We are seeking to commission a team of experienced consultants to work with us to:

a) Review the purpose, efficiency and effectiveness of the New Anglia LEP Culture Board and to prepare

options for its development over the next ten years.

b) Create an economic data pack to inform and measure the Culture Board’s work and to demonstrate to

partners and current and potential stake holders the impact of the cultural sector on growth, including

inclusive growth, in Norfolk and Suffolk.

c) Refresh our Strategy, Culture Drives Growth, establishing a new ten-year vision, with a comprehensive

delivery plan, reflecting our role in placemaking, inward investment, skills and inclusive growth.

d) Build on the success of StartEast and develop a comprehensive programme of cultural and creative

enterprise development.

2. Procurement and management

SCC is procuring this contract on behalf of the New Anglia LEP Culture Board. This contract will be managed by SCC,

overseen by the Chair of the Board and the Board’s Project Reference Group and will report to the New Anglia LEP

Culture Board.

The Specification requires that any digital tools, databases, intellectual property, or networks developed under this

contract will be the property of Suffolk County Council to support culturally driven growth.

3. Scope & Requirement

It is expected that this contract will be delivered within 9 months from 1^st June 2020 to February 28^th, 2021.

The total contract value is £45,000.

The Specification has three overlapping, integrated tracks as follows:

3.1 Track 1 - Board Development

The Contractor will be responsible for working with our nationally celebrated, pioneering Board to review its

operations and governance and support it to become increasingly sustainable. The minimum requirement is set out

here.

The Contractor is required to work with the Board to:

a) Establish and undertake a full and open ‘360 review ‘of the Culture Board.

b) Bring examples of effective collaborative networks to the Board’s attention to inform its collective knowledge

and decision making.

c) Explore options for stake holder and cross sector, collaborative partnerships.

d) Create options for the development of a sustainable Board, including governance and management.

e) Shape up detailed implementation plans for any agreed change.

f) Support and guide the Board through the full implementation of any operational changes including drafting

governance documents and transparent recruiting of Board members and office holders.

4.2 Track 2 Data pack

The Contractor will be responsible for developing an economic data pack to inform and measure the Culture Board’s

work and to demonstrate to partners and current and potential stake holders the impact of the cultural sector on

growth, including inclusive growth, in Norfolk and Suffolk. This is needed to measure and make the case for effective

culture led growth. The minimum requirement is set out here.

The Contractor is required to work with the Board to:

a) Create a data pack to demonstrate to key decision makers and external funders the impact, role and value of

culture as a driver for inclusive growth - both in absolute terms but also for the value that it adds to the

identity of the region and inward investment.

b) Design the pack to ensure it is respected by local authorities, the LEP, possible funders and stake holders, FE

and HE.

c) Design the pack so that data can identified at Town, District, County and Regional (Norfolk & Suffolk) level.

d) Establish and collect base line data on the value of the cultural economy, including jobs, no. of businesses,

inward investment, visitor economy, entrepreneurship, health and wellbeing and inclusive growth.

e) Gather the data to demonstrate the relationship and value of culture to the creative industries, HE & FE,

tourism, tech and inward investment.

f) Develop indicative measures for the relationship between culture, place and growth.

g) Develop specific inclusive growth indicators - showing the social value of the cultural economy.

h) Develop an evaluation framework to enable ongoing analysis of the role of culture in growth.

Share the metrics and tools used in assessing impact to enable the culture board to update as required.

4.3 Track 3 - Strategy review & development

The Contractor will be responsible for reviewing the Culture Board’s current strategy, Culture Drives Growth and

developing an ambitious, informed, measurable, coordinated strategy to deliver culture driven growth in the East

over the next ten years. The minimum requirement is set out here.

The Contractor is required to:

a) Re-fresh Culture Drives Growth, in the context of the Board Development and Data Pack, developing a new 10-

year vison and plan for the Board.

b) Align the plan with the LEP's Economic Strategy, Skills Plans, Industrial Strategy; Arts Council England Strategy

2020-2030 and Local Authority Priorities.

c) Work with the Board to develop a shared investment prospectus with Arts Council and National Lottery

Heritage.

d) Embed the principles of inclusive growth.

e) Open a dialogue with potential stake holders, funders and investors to ensure that the plan is both ambitious

and viable.

f) Develop detailed delivery plans for 2021 - 2024, indicative plans for 25 - 28, and headlines for 2029 - 2031.

g) Scope and establish ambitious commitments to inclusive growth, the five foundations for increasing

productivity, and the four national challenges set out in Industrial Strategies.

h) Develop plans that focus on ‘place’, and are linked to place specific change programmes, including Future High

Street, Heritage Action Zones and Town Development Fund.

Develop work on cultural tourism, linked to ambitions for the East to become a 'Tourism Zone', align with plans

for enterprise development.

Identify clear links and options for collaborative working with creative industries, HE & FE, tourism, tech

development, inward investment and place.

k) Use the Culture Board data pack to set a baseline, targets and an evaluation framework.

Develop a detailed income and expenditure budget for delivering the plan.

4.4 Track 4 - Enterprise Development

The contractor will be responsible for developing a collaborative approach to cultural and creative enterprise. The

minimum requirement is set out here.

The Contractor is required to:

a) Use evaluation of StartEast and other creative and cultural enterprise projects to open a dialogue with the Board

on the impact and value of a range of interventions including provision of space, advice, investment and

learning.

b) Establish a clear relationship with the Growth Hub and other key enterprise development agencies, FE & HE,

local, regional and national, ensuring these are complimentary and that there is no duplication.

c) Develop plans for addressing the ongoing needs of StartEast and other cultural and creative enterprises,

specifically those with potential for significant growth.

d) Develop plans for addressing 'geographic cold spots' where StartEast did not make an impact; focus on

Lowestoft, Great Yarmouth, Kings Lynn and Bury St Edmunds.

e) Explore options on plans for enterprise development work within established cultural SMEs.

f) Consider opportunities for supporting the development of creative industries.

g) Use the Culture Board data pack to set a baseline, targets and an evaluation framework.

h) Identify additional sources of investment that are in the pipeline, - including ACE, DCMS industrial strategy, LEP

Growing Places, Cultural Development Fund, Prosperity funding, the Towns Fund and investment in Skills.

Prepare a suite of materials to enable the submission of bids for up to five different funders.

Develop a five-year programme and a detailed income and expenditure budget.

5. Performance requirements:

5.1 All work must:

a) Be delivered on time and on budget.

b) Be delivered with skill, diplomacy and respect for collaborative, consensual working.

c) Be delivered without administrative support from the Board or Norfolk and Suffolk County Councils

d) Be explored and tested with partners, stake holders and potential clients.

e) Reflect the values of inclusive growth.

f) Have ongoing, effective evaluation.

5.2 The supplier is required to:

a) Report to the day to day manager of the Contract - SCC Arts Development Manager, Jayne Knight

b) Establish an ongoing dialogue about the development of the work with the Chair of the Board, Helen Wilson

c) Discuss the development of the work, including issues and challenges, in detail with the Project Reference

Group.

d) Present full progress reports to the New Anglia LEP Culture Board.

6. Attachments/weblinks:

a) Project delivery plan and milestones.

b) Membership of the Culture Board and Project Reference Group

c) Culture Drives Growth

d) New Anglia LEP Culture and Creative Industries Sector Skills Plans

e) Evaluation StartEast

f) Evaluation, Phase 1 Look Sideways East

g) New Anglia LEP Economic Strategy

h) New Anglia LEP Industrial Strategy

Written Response:

Method Statement 1 - Culture Board Review and Development (20%)

Word Limit 2000

Bidders are required to produce a method statement describing their approach to reviewing and

developing the Culture Board.

This should include but not be limited to, how you will work with the Board to:

a) Establish a 360 view of the Board’s operations and performance in a local,

regional and national context.

b) The importance of stake holder and cross sector, collaborative partnerships.

c) Create options for the development of a sustainable Board, including governance

and management.

d) Develop an agreed, detailed implementation plan.

e) Complete any new governance documents and procedures.

f) Coordinate this work.

Your Method Statement for the Culture Board Review and Development should demonstrate:

• Clear evidence of experience of working with cross sector partnership groups in a

collaborative and outcome focused manner;

• Direct, up to date knowledge of the cultural sector and the key people working within it,

regionally and nationally;

• Direct, up to date knowledge of the cultural sector’s role in the growth agenda and the

key people working in this area, regionally and nationally.

• The knowledge, skills and contacts to add significant value and challenge to a high level,

nationally significant cultural collaborative focussed on growth.

• Who will be lead and deliver this work.

Method Statement 2 -Economic Data Pack (20%)

Word Limit 2000

Bidders are required to produce a method statement describing their approach to creating, an

economic data pack to support, inform and measure culturally driven growth in the East.

This should include but not be limited to how you will work with the Board to:

a) Scope the parameters of the data pack.

b) Clearly identify the users of the data and their needs.

c) Create the data pack, this should include whether this would be sub contracted

or developed by the supplier.

d) Embed the principles of inclusive and sustainable growth into the data pack.

e) Establish and collect base line and bench marking data on the value of the

cultural economy.

f) Develop specific inclusive growth indicators - showing the social value of the

cultural economy.,

g) Develop an evaluation framework to enable ongoing analysis of the role of

culture in growth.

h) Share the metrics and tools used in assessing impact to enable the culture board

to update as required.

Your Method Statement for the Economic Data Pack should demonstrate:

• Understanding of the principles of inclusive and sustainable growth.

• Clear evidence of experience in commissioning or developing and managing a

comprehensive and effective economic data packs.

• Clear evidence of experience in commissioning or developing data packs

• Who will lead and deliver this work.

Method Statement 3 - Strategy Refresh & Development (20%)

Word Limit 2000

Bidders are required to produce a method statement describing their approach to refreshing and

developing our strategy, Culture Drives Growth.

This should include but not be limited to how you will work with the Board to:

a) Re-fresh Culture Drives Growth, in the context of the Board Development and

Data Pack, developing a new 10-year vison and plan for the Board.

b) Align the plan with the LEP's Economic Strategy, Skills Plans, Industrial Strategy;

Arts Council England Strategy 2020-2030 and Local Authority Priorities.

c) Develop a shared investment prospectus with Arts Council and National Lottery

Heritage.

d) Open a dialogue with potential stake holders, funders and investors to ensure

that the plan is both ambitious and viable.

e) Identify opportunities for collaboration on place specific change programmes,

such as Future High Street, Heritage Action Zones and Town Development Fund.

f) Embed and measure the principles of inclusive and sustainable growth into the

plans.

g) Develop detailed delivery plans for 2021 - 2024, indicative plans for 25 - 28, and

headlines for 2029 - 2031.

h) Use the Culture Board data pack to set a baseline, targets and an evaluation

framework.

Your Method Statement for Strategy Refresh & Development should demonstrate:

• Evidence of experience in developing and/or refreshing strategies with the cultural sector

which go on to deliver meaningful outcomes

• Evidence of effective collaboration with a broad range of cultural stakeholders to achieve

a mutually beneficial outcome

• Evidence of developing shared investment plans.

• Understanding of the principles of culture’s role in inclusive growth

• Understanding of the barriers to inclusive growth

• Direct, up to date knowledge of the cultural sector and the key people working within it,

regionally and nationally;

• Direct, up to date knowledge of the cultural sector’s role in the growth agenda and the

key people working in this area, regionally and nationally.

• The knowledge, skills and contacts to add significant value and challenge to a high level,

nationally significant cultural collaborative focussed on growth.

• Who will lead and deliver this work.

Method Statement 4 - Building Cultural & Creative Enterprise (20%)

Word Limit 2000

Bidders are required to produce a method statement describing their approach to building our

work in cultural and creative enterprise in the East.

This should include but not be limited to how you will work with the Board to:

a) Use the evaluation of StartEast and other creative and cultural enterprise

projects to understand the impact and value of a range of public interventions

including provision of space, advice, investment and learning.

b) Establish clarity on relationships with the Growth Hub and other key enterprise

development agencies, local, regional and national.

c) Develop plans for addressing the ongoing needs of StartEast and other cultural

and creative enterprises, specifically those with potential for significant growth.

d) Develop plans for addressing 'geographic cold spots' where StartEast did not

make an impact.

e) Consider the need for enterprise development work within established cultural

SMEs.

f) Consider opportunities for supporting the development of creative industries.

g) Use the Culture Board data pack to set a baseline, targets and an evaluation

framework.

h) Identify additional sources of investment that are in the pipeline, - including

ACE, DCMS industrial strategy, LEP Growing Places, Cultural Development Fund,

Prosperity funding, the Towns Fund and investment in Skills.

Prepare a suite of materials to enable the submission of bids for up to five

different funders.

Develop a five-year programme and a detailed income and expenditure budget

for this work.

Your Method Statement for Building Cultural & Creative Enterprise should demonstrate:

• Understanding of the challenges and opportunities facing cultural and creative enterprises

in the East of England.

• Evidence of a detailed understanding of the cultural geography of the East of England

• Evidence of a detailed understanding of the public interventions that support growth in

the cultural and creative sectors.

• Evidence of a clear understanding of social enterprise.

• Who will lead and deliver this work.

Method Statement 5 - Budget (5%)

Bidders are required to produce a detailed budget, showing how the contract fee of £60,000 will

be applied to delivering the requirement.

Finance

Template.xlsx

Your method statement for Budget should also include but not be limited to:

a) A description of internal financial management systems and processes;

b) A description of the Social Value benefits your organisation will bring over and above the

requirements of the Specification. This could include areas such as:

Promoting skills and employment;

Supporting the growth of responsible regional businesses;

Creating healthier, safer, and more resilient communities;

Protecting and improving the environment;

Promoting social innovation

Your Method Statement for Budget should:

• Demonstrate robust financial management

• Evidence of how you will bring additional value including Social, Economic and

Environmental benefits (as defined in the Social Value Act 2012)

Method Statement 6 - Project Plan (15%)

Bidders are required to produce a method statement describing their approach to ensure the

project is delivered in accordance with the requirements of the Specification. This should include

a detailed timeline showing milestones and completion dates.

Your Project Plan Method Statement should:

• Give confidence in your ability to deliver the project fully in accordance with our

requirements;

• Demonstrate an ability to manage multiple workstreams

• Show an understanding of the interconnectivity of multiple workstreams.

• Demonstrate that this work will be carried out with no administrative support from the

New Anglia LEP Culture Board or Suffolk County Council.

Interviews

The top 5 bidders will be invited to an interview by a panel of representatives of the New Anglia LEP Culture Board.

The interview will be an opportunity to discuss the details of bidder’s proposals. If the contract is going to be

delivered by a team, we expect all team members take part. The interviews will be held on May 5^th, 2020 in Ipswich.

Bidders will be asked to:

• Deliver a 10-minute presentation on:

What experience, knowledge, networks and skills do you have in the culture and creative sectors?

How will use and apply this to add significant value and challenge to a high level, nationally significant cultural

collaborative focussed on growth?

•

Bidders will be asked to answer the following questions, answers need to be a maximum of five minutes

and must include reference to delivery of previous contracts.

How will you work with the Culture Board and its stakeholders to establish an effective and efficient Culture

Board that drives inclusive growth in the East in the short to medium term?

How will you develop or commission a data pack, that will inform and measure the value of culture led

growth, both for the Culture Board, its partners and other cultural organisations.

How will you ensure the data pack is respected by the LEP, the Local Authorities and the wider cultural

sector?

How will you work with the Culture Board to re-fresh Culture Drives Growth, developing a new 10-year

vison, in the context of the Board Development and Data Pack?

How will you work with the Culture Board and its stake holders to build a detailed delivery plan and a shared

investment prospectus?

How will you identify clear links and options for collaborative working with creative industries, HE & FE,

tourism, tech development, inward investment and place?

How will you work with the Culture Board to develop its thinking on the development of cultural and

creative enterprises?

What will be the biggest challenge for you, in delivering this contract?

The selection panel for this contract will be:

•

Helen Wilson - Chair of the New Anglia LEP Culture Board