NEW ANGLIA BUSINESS GROWTH PROGRAMME
SMALL GRANT SCHEME PANEL TERMS OF REFERENCE
1.
The role of the Small Grant Scheme (SGS) Panel (the Panel) is:
1.1.
To provide a forum to consider SGS grant applications
(via Appraisal
Forms/Reports) and other information prepared by Growth Hub for approving
(including setting conditions if necessary) or rejecting and providing other advice or
recommendation on submitted applications according to a set of published
guidelines issued by New Anglia Local Enterprise Partnership (New Anglia LEP).
1.2.
To provide support to New Anglia LEP and its partner organisations (Nwes, Menta,
Suffolk Chamber of Commerce, and Suffolk County Council) to promote and deliver
the SGS programme.
1.3.
To provide advice or recommendations on SGS grant applications (of grant value
between £10,001 and £25,000) and delivery processes as required by New Anglia
LEP or its partner organisations.
2.
Membership of the Panel
2.1.
The Panel comprises of one representative from each of the following three
organisations:
2.1.1. New Anglia LEP
2.1.2. Norfolk County Council
2.1.3. Suffolk County Council
Individual Panel Members, who will be of suitable seniority and experience, will be
invited by New Anglia LEP to join the Panel.
2.2.
Current Panel Members and nominated replacements are listed by name in
Appendix
1, which will be reviewed if necessary. Each Panel Member and
nominated replacements will be expected to sign a Declaration
(Appendix
2,
Appendix 3) in confirmation of their appointment to the Panel and acceptance of
these Terms of Reference.
2.3.
Membership of the Panel is undertaken on a voluntary basis.
2.4.
Membership of the Panel is for the period of 30th October 2019 - 31st August 2020,
unless a Member’s appointment is terminated under paragraphs 2.5, 2.6, 2.7 below.
2.5.
A Panel Member may terminate his or her Membership by giving at least one
month’s notice in writing to New Anglia LEP.
2.6.
New Anglia LEP may terminate the Panel Membership of any Member if he or she
does not act at all times in accordance with these Terms of Reference.
2.7.
Membership of the Panel will be terminated if the SGS comes to its end.
New Anglia Business Growth Programme Small Grant Scheme Panel Terms of Reference
3.
Operating Procedures
3.1.
SGS progress meetings will be held as and when required to facilitate effective
decision making.
3.2.
Decision making on grant applications will be done electronically and Panel
members will be expected to submit their vote within five working days. Panel
Members may ask any relevant questions/queries they have on the application
before they submit their vote to the Growth Hub.
3.3.
A complete set of all three Panel Members’ votes are required before a final
decision on the application is taken. A decision will be decided by a majority vote.
3.4.
New Anglia LEP has the right to veto any taken decision if the application is
ineligible or it is outside SGS scope.
3.5.
A Panel Member or a nominated replacement will have no right to vote on the
application if he or she has either a personal or professional interest in the
Applicant’s organisation or project to be considered by the Panel and must declare
his or her interest before any discussion on the grant application commences. In
addition, all Panel Members and nominated replacements must complete the
standard LEP register of interests form and is responsible for ensuring this form is
kept up to date. This form is published on the LEP website.
3.6.
If a Panel Member is unable to act according to this document, for example,
according to Para 3.5 or being away from the office, a nominated replacement will
be contacted to consider the grant application(s).
3.7.
New Anglia LEP, Norfolk County and Suffolk County Councils are subject to the
provisions of the Freedom of Information Act 2000 (FOI). All enquiries received by
any partner organisation under FOI in the first instance must be directed to New
Anglia LEP as the accountable body for the programme.
3.8.
Copies of all correspondence relevant to the application between New Anglia LEP,
its partner organisations and the Panel will be saved by the Growth Hub and passed
to New Anglia LEP for accountability.
3.9.
A Panel Member and a nominated replacement must properly delete all information
related to the SGS application they receive after a final decision on the requested
grant has been taken.
4. This Terms of Reference document
4.1.
This Terms of Reference document is approved and signed by New Anglia LEP and
the Panel jointly.
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New Anglia Business Growth Programme Small Grant Scheme Panel Terms of Reference
4.2.
This Terms of Reference document will be reviewed by New Anglia LEP and the
Panel if necessary.
4.3.
Exceptional changes to this Terms of Reference document may be considered at
any time, at the discretion of New Anglia LEP. Approval of such changes will require
all three Panel Members voting in favour of the proposed change.
5.
Confidentiality
5.1.
You must not disclose information related to the application and/or the applicant
given to you in confidence, or information acquired by you which you believe is of a
confidential nature unless you are required by law to do so.
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