Organisation: New Anglia Local Enterprise Partnership
Assessment Number:
018
Location: ALL WORKPLACES
Assessment Date: 07/05/2020
Assessment: Covid-19 Risk Assessment
Last updated: 26/05/2020
What are the
Who might be
Risk controls
Action
By who?
Done
hazards?
harmed and how?
Spread of
Staff, visitors,
Work from home - employees encouraged
DSE workstation
All
Covid-19
contractors - air
to work from home where possible. Work
assessments to be completed
Coronavirus
bourne particles from
from the office should be kept to a
by individuals and equipment
coughs and sneezes,
minimum and as brief as possible to
provided to support working
virus on contact points
complete a task. All employees who are
from home where necessary.
entering the office.
clinically vulnerable or clinically extremely
No employees will be
vulnerable to remain at home for as long
expected to work from the
as necessary. All employees who are self-
office if shielded or self-
isolating, or in a self-isolating family, to
isolating.
remain at home for as long as necessary.
Use of technology - video and telephone
Employees to use MS Teams
All
conferencing to be used for all meetings
where possible and
and to keep in contact with colleagues.
undertake further training as
required.
Good hygiene - hand washing stations
Office Manager to ensure
CP
and posters located in the office, by the
hand sanitiser is available.
kitchen and by the toilets. Portable hand
sanitiser provided. Face coverings are not
required, however if individuals feel that
they would like to wear face coverings,
they must ensure appropriate hygiene,
including washing hands before touching
the face covering.
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What are the
Who might be
Risk controls
Action
By who?
Done
hazards?
harmed and how?
Regular cleaning - of high use areas i.e.
Liaise with landlords on
CP/HW
door handles, and frequently cleaning of
cleaning schedule.
desks, keyboards, mice, and telephones.
Provide cleaning materials for
CP/RW
staff to use on equipment.
Social distancing - desk layout adjusted to
Desk layout review to be
CP
allow for at least 2 meters between
conducted prior to return to
colleagues and to avoid face-to-face
office working.
working. Home working to continue. Hot
Risk assessment to be
CP
desks and shared desks to be ceased.
sought from landlords around
Hours of work to be adjusted in order for
use of shared facilities.
colleagues to work ‘shifts’ in the office to
avoid congestion. MS 365 package to be
used for virtual meetings and conference
calls. Use of kitchen facilities restricted to
two people at any one time. Passenger
and goods lifts restricted to one person at
a time.
Symptoms of Covid-19 - if anyone
Managers to maintain good
Managers
develops a new continuous cough or high
internal communication in
temperature in the workplace, they will be
their teams.
sent home from work and advised to
Managers will offer support to
Managers
follow NHS guidance. HR will contact the
staff who are affected by
Public Health Authority to advise of
coronavirus or has a family
possible contact and to get guidance on
member affected.
further actions. Staff to stay at home if
shielding or showing symptoms of Covid-
19.
Mental health and wellbeing - HR and
Manages to maintain good
Managers
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What are the
Who might be
Risk controls
Action
By who?
Done
hazards?
harmed and how?
managers will promote good mental health
communication with
and wellbeing awareness during the
individuals.
pandemic and offer support and
HR to send regular links to
CP
signposting where necessary. All staff
support services and EAP.
should be encouraged to take regular
breaks and use annual leave in order to
ensure time away from work.
Assessor’s name and signature:
Date:
C. Purves, Office & HR Manager
07/05/2020
Manager’s name and signature:
Date:
07/05/2020
R. Wijnberg, Chief Operating Officer
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